What is the receipt checker feature?
It is a new feature allowing the system to check any duplication of receipt numbers submitted by the employees and alert the employee, manager (approver), and Admin about the duplication of receipts.
How does the receipt checker function?
Once it's activated and set up by Admin, the receipt checker will be immediately go-live and check the incoming expenses submission whether there's any duplication of receipt number. go live
The receipt checker checker will check only based on the specific duration that Admin configure in the settings ranging from 30 days - 180 days. Eg,
Admin set up receipt checker duration : 30 days;
If the employee submits a receipt on 31 December 2024;
The system will check whether there are any same receipt numbers submitted by same or other employees in the company account for the past 30 days, from 2 December 2024 to 31 December 2024.
The system will run checking when an employee enters the details of the receipt number, for more info refer to What is receipt checker (Employee & Manager)?
Please note that this feature is only to provide awareness and alert to reduce any potential fraudulent activities on receipt duplication, it is NOT a feature to STOP or BLOCK employee or approver (manager) from submitting and approving an expenses that flagged as duplicated.
So, if an expense submitted is flagged as duplicated, the employee and approver (manager) are still able to proceed to submit the expenses.
How to configure the Receipt checker?
- Login to your altHR's Admin account
- Head to Expenses > Setting
- You will see the settings for receipt checker, refer to Step 1 - Step 3:
- Additionally, should you require to have an Acknowledgement feature, please feel free to toggle on for Employee and Approver (Manager). This is also a new standalone new feature to prompt Employee & Approver when submitting an expenses to give their acknowledgement consent. You don't necessarily have to turn on this one if you only require the Receipt Checker feature.
How can Admin check if there's any duplication of receipt?
- Go to Expenses > Transactions
- Transaction with possible duplicates of receipt will have a RED dot
- Click View > Hover to the Exclamation mark logo beside "Receipt Number" > You will be able to see which expenses transactions are flagged to have same receipt number as per this current expenses
- Should you only want to see the transaction with duplication - use the filter "Duplicate Receipt"
- At Expenses > Transaction > Click on the filter logo
- Tick "Duplicates Receipt" > Filter Requests
