How to upload statutory documents to employee's folder

• What are Statutory Documents

This module allows admins to upload documents for employees to access on their mobile app. There are four types of documents that can be uploaded:

1. Statutory Documents - These are documents that are private to individual employees such as their pay slip. Admins are able to upload employee’s personal documents to an employee’s folder.

2. Employee Policy Documents - Company policies that employees should know and does not require employees to sign off.

3. Compliance Sign-Off Documents - Employees are required to read and sign off these documents. For example, Employee Code of Conduct.

4. Regular Documents - General documents that employees can access without any actions required.

To upload statutory documents to an employee’s folder:

1. Head to the left panel. Click Others > Documents > Files.

2. Under Statutory Documents, click View.

3. Search for the employee’s name.

4. Click on the chosen employee.

5. On the right of the section, click Upload Document.

6. Enter document name.

7. Click Upload Document.

8. Click the Enable Password Protection for Employee Files toggle switch ON (green), if required. This is only available for PDF files.

9. Click Upload.

10. Click the Share to Employee toggle switch ON (green) to make the file visible to the employee. 

11. Click Documents on the top left corner.

12. Under Statutory Documents, click the Visibility toggle switch ON (green) to make files visible to employees.